1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.3 In this Policy, "we" or "us" refers to Beyond Sport Foundation being, a limited liability company registered in England and Wales with registration number 06578851 and whose registered office is at Fifth Floor, 110 High Holborn, London, WC1V 6JS.
2. Who we are
2.1 We are a controller for the purposes of the data protection laws. This means that we are responsible for deciding how to hold and use personal data about you. Beyond Sport Foundation is required under data protection laws to notify you of the information contained in this Policy.
3. How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing. Most commonly our legal basis will be either use of personal data where it is necessary (i) for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests ("legitimate interests"); or (ii) for us to perform a contract you have entered into ("necessary for a contact"). If we ask for your permission to use your personal data in a certain way, our legal basis is consent.
3.2 We may process analytical data about your use of our website ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The basis for this processing is monitoring and improving our website and services (which is in our legitimate interests).
3.3 For certain events, we may process your account data, which is supplied by you. The account data may include personal data such as your name and email address. Account data may be processed for the purposes of operating our events, ensuring the security of our website and services, and communicating with you. The basis for this processing is [consent] that its necessary so you can attend the event or use the service you've signed up for (i.e. it is necessary for a contract)] or event logistics, such as security for Beyond Sport events admission (which is in our and your legitimate interests).
3.4 We may process your personal data provided in the course of the use of our services.
- For attendees of Beyond Sport events, this service data may include your name, job title, email address, postal address, phone number, and name and email of your guests. The source of the service data is you or your employer for the purposes of operating the event, providing our services (which is necessary for a contract) and ensuring the security of our event (which is in our legitimate interests).
3.5 We may process information that you post for publication on our website or through our services (publication data). The publication data may be processed for the purposes of enabling such publication (which is necessary for a contract) and administering our website and services (which is in our legitimate interests).
3.6 We may process information contained in any enquiry you submit to us regarding our services (enquiry data). The enquiry data may be processed for the purposes of answering your enquiry (which is in both of our legitimate interests).
3.7 We may process information that you provide to us for the purpose of subscribing to our email newsletters (notification data), which can be submitted here. The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters (necessary for a contract between us).
3.8 Please do not supply any other person's personal data to us, unless we prompt you to do so.
3.9 Note that where we rely on legitimate interests as a legal basis you may have a right to object to this in certain circumstances- you can find out more below.
4.0 Providing your personal data to others
4.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.2 We may disclose data to our digital agency identified here, insofar as reasonably necessary for the security and processing of our online services.
4.3 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
5.0 Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 Personal data relating to Beyond Sport Foundation events will be retained for a maximum period of three years
5.4 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6.0 Your rights
6.1 In this Section 7, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights and can find out more information here.
6.2 Your principal rights under data protection law are as follows (and we've provided some further details about each below):
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
6.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
6.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
6.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
6.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose. You'll be able to opt-out from marketing emails we send you by clicking on the unsubscribe link at the bottom of those emails.
6.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
6.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
6.11 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
6.12 You may exercise any of your rights in relation to your personal data by clicking here, in addition to the other methods specified in this Section 6.
7. About Cookies
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
8. Cookies that we use
9. Cookies used by our service providers
10. Managing cookies
10.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links and you can learn more about cookies generally here:
i) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
ii) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
iii) http://www.opera.com/help/tutorials/security/cookies/ (Opera);
iv) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
v) https://support.apple.com/kb/PH21411 (Safari); and
vi) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
10.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11.0 Our details
11.1 This website is owned and operated by Beyond Sport Foundation
11.2 We are registered in England and Wales under registration number 06578851 and our registered office is at Fifth Floor, 110 High Holborn, London, WC1V 6JS.
11.3 You can contact us:
(a) by post, to the postal address given above;
(b) by telephone, on +44(0)20 7240 7700 or
(c) by email, using [email protected]
12.1 We may update this Policy from time to time by publishing a new version on our website.
12.2 We will take reasonable steps to make you aware of any material changes to this Policy, but we also recommend you that you revisit this page from time to time to keep informed of our current privacy practices.
Beyond Sport Terms and Conditions
Beyond Sport Awards
By submitting an entry to the Beyond Sport Awards (“the Awards”), all entrants (“the Entrants”) agree with Beyond Sport Foundation (“the Organisers”) that they have read and understood, and are bound by, the following terms and conditions (“the Terms and Conditions”):
1) Entries to the Beyond Sport Awards are open to individuals and organizations whose projects have been operational for more than 24 months, and can provide financial records to this effect.
2) The closing date for receipt of entries is subject to change – please check www.beyondsport.org for the deadline.
3) Any individual or organization directly involved in or connected with the organization of the Awards is not eligible to submit an entry to the Awards.
4) The Organisers will not accept any liability for late or lost entries howsoever delivered, or for any error, defect, delay in operation or transmission, communications line failure, theft, destruction, alteration of or unauthorised access to entries as a result of any cause outside the Organisers’ control. Proof of electronic delivery shall not constitute proof of receipt.
5) No entry will be accepted unless it is made in accordance with the specific requirements set out herein in relation to entry (unless such requirements are expressly waived by the Organisers).
6) Entries are not considered to be complete unless the terms and conditions have been read and the agreement tick box completed on entry.
7) The Organisers reserve the right to refuse to accept an entry for any reason.
8) A shortlist of Entrants will be selected after the first-round judging, from which the main judging panel will then select the winner of each submitted category.
9) The Organisers reserve the right to withdraw an Entrant from the Shortlist at any time.
10) One representative from the Official Shortlist nominated projects in some of the categories will receive support in their travel and accommodation to the Beyond Sport Global Awards on a case-by-case basis. The Organisers will endeavour to subsidise this cost at their own discretion.
11) Judging will be based on a number of criteria in accordance with the Basic Principles and the criteria specific to each category. See respective entry forms.
12) The exclusion of entry imagery or footage does not negatively affect the judging of the entry.
13) The criteria included in the entry forms should be used as helpful indicators to enhance the quality of an entry.
14) The Organisers reserve the right to add or remove judges from the Advisory Panel or Ambassador Panel, amend entry criteria or merge award categories without notice and without giving reasons. Notification of any criteria changes will be made public to entrants.
16) Winners will be announced at the Beyond Sport Global Awards Ceremony.
17) Winners agree to take part in reasonable on night and post-event publicity activities to promote the Awards and their successful entry.
18) The Organisers reserve the right to cancel the Awards at any stage. In the event of such cancellation, the Organisers shall not be liable to Entrants in respect of any additional costs or consequential losses incurred by the Entrants as a result of any such cancellation.
19) Winners announced at the Awards Ceremony agree to incur any further due diligence and inquiry at the discretion of the Beyond Sport Foundation (Beyond Sport's grant-giving partner) and are not officially given ‘Winner’ status until approved by the Foundation’s trustees.
20) Beyond Sport reserves the right to revoke the Award at any stage after the ceremony for any reason and in all circumstances.
Administration of Awards Process
21) Entrants agree that the Organisers (and any third parties, as required) may make use of and reproduce any names, logos, trademarks, images, audio-visual works, photographs, kit designs, publications, advertisements and other relevant materials that are associated with all companies, individuals, publications, campaigns and teams that are related to the entry (and Entrants confirm that they have obtained all necessary consents, permissions and clearances in respect of any third party rights relating to such materials) for the following purposes:
a. Publication within and in connection with Beyond Sport printed promotional materials.
b. Publication upon the Beyond Sport website.
c. Exhibition or coverage within any television production that may be produced in relation to Beyond Sport.
d. Publication and exhibition at the Awards.
e. Publications in connection with press releases and other promotional communications relating to Beyond Sport.
f. Other reasonable promotional purposes related to Beyond Sport.
22) Entrants confirm that the details of the entry are non-confidential and that the Organisers may copy and distribute the particulars of the entry (and any part thereof) and the Entrants for all reasonable purposes associated with the administration, promotion and coverage of Beyond Sport.
23) The Organisers confirm that personal information relating to individuals shall be stored and processed by the Organisers for use solely in connection with Beyond Sport and that such information shall not be distributed to third parties without the relevant individual’s prior consent. Such information will only be disclosed to a third party without prior notice to the relevant individual when the Organisers believe such disclosure to be required by law or regulation or to be necessary to defend the rights of the Organisers, the safety of the public or other Entrants.
24) All information and materials submitted are non-returnable.
25) All references to "the Organisers" in these Terms and Conditions are references to Beyond Sport Foundation of Fifth Floor, 110 High Holborn, London, WC1V 6JS, UK or any such address the Awards office shall be moved to.
26) All funds must have been claimed within 12 months of receiving the award or the organization will forfeit their prize money. The organisers decision on this final and you accept this by entering and agreeing to the Term and Conditions.
27) To the fullest extent permitted by law, the Organisers shall not be liable for any damage, claim or costs, howsoever incurred by the Entrants (including any damage to computer equipment, data stored thereon or to personal, professional or commercial activities of the Entrants), arising from the Beyond Sport Awards, the Beyond Sport website or for the failure of the Entrants to comply with the entry requirements or these Terms and Conditions.
28) The Organisers reserve the right to disqualify any Entrant where the Organiser has reasonable grounds to believe that such Entrant has breached any of these Terms and Conditions. Should any Entrant be disqualified, the Organisers may, at their sole discretion, select a replacement Entrant which will be subject to these Terms and Conditions.
29) The Organisers reserve the right to amend or supplement these Terms and Conditions at any time. Any such amendment or any additional rules, terms or conditions imposed from time to time by the Organisers shall be incorporated by reference into these Terms and Conditions upon written notice of such amendment or addition to the Entrants.
30) In the event of any dispute regarding these Terms and Conditions and all other matters relating to the Awards, the decision of the Organisers shall be final and no correspondence or discussion shall be entered into.
31) This Agreement is covered by the laws of the UK and the United States whose courts shall have exclusive jurisdiction over any disputes in connection herewith.
Beyond Sport Events
Cancellation Terms & Conditions
Ticket purchases are non-refundable, with the exception of the statutory cooling-off period, as outlined below, which is applicable for consumer transactions only, as set out in the Regulations noted below:
Statutory Cooling-Off Period
This section explains that the law allows you to cancel online purchases up to seven working days after you made the transaction - unless the service you have paid for has begun within this time.
If you do not wish to waive your cancellation right in this way, you should not proceed with payment via the website.
H.1 You have rights under the Consumer Protection (Distance Selling) Regulations 2000 to cancel any Contract with us during an initial "cooling-off" period. Some of these rights and your obligations are summarised in the following parts of this Section H and a copy of the complete regulations can be found at: http://www.legislation.hmso.gov.uk/si/si2000/20002334.htm
There is no financial penalty for cancelling this contract during the "cooling-off" period.
No Right to Cancel
H.2 You shall not have the right to cancel any Contract under these cooling-off provisions if that Contract is:
(a) in relation to goods or services where the price of the goods or services in question is dependent on fluctuations in the financial market that we cannot control;
(b) in relation to any goods made to your specifications or clearly personalised or which by reason of their nature cannot be returned or are liable to deteriorate or expire rapidly;
(c) for the supply of audio or video recordings or computer software if they are unsealed by the consumer;
(d) for the supply of newspapers, periodicals or magazines; or
(e) for gaming, betting or lottery services.
H.3 You shall also not have the right to cancel a Contract once the performance of our services under that Contract have begun unless we reach an agreement with you to the contrary.
Notice of Cancellation with Regards to Services
H.4 If you wish to cancel any Contract for the supply of services to which Condition H.2 does not apply and in circumstances in which Condition H.3 (if applicable) has not taken effect, your cancellation rights to return goods during the cooling-off period ends on the expiry of the period of seven working days after the day on which the Contract is entered into.
Returning Goods and Notice of Cancellation
H.5 If you wish to cancel any Contract for the supply of goods to which Condition H.2 does not apply during the cooling-off period you shall return the goods to us and you shall be responsible for the cost of doing so.
H.6 Your cancellation rights to return goods during the cooling-off period ends on the expiry of the period of seven working days beginning with the day after the day on which you have received the goods in question.
H.7 The notice of cancellation is a notice that must be in writing and it must either be left at or posted to the address shown at the box at the bottom of this section bottom address set out below or which is sent to us by fax or email to the fax number and email address specified below.
H.8 On the cancellation of a contract we shall reimburse any sums paid as soon as possible and in any event within 30 days of the day on which the notice of cancellation was given.
H.9 Subject to Condition H.10 we may make a charge (which shall not exceed the direct costs of us recovering any goods supplied under the Contract) if you either do not return the goods in question (see Condition H.5) or you return the goods at our expense.
H.10 We shall not charge you for our cost of recovering the goods under H.9 if you have the right to reject the goods under any other express or implied term of the Contract or it is found that the requirement that you return any goods if you cancel the Contract is an "unfair term" within the meaning of the Unfair Terms in Consumer Contracts Regulations 1999.
Possession and Care of Goods
H.11 If you wish to cancel any Contract for the supply of goods to which Condition H.2 does not apply during the cooling-off period you shall be under a duty throughout the period prior to cancellation to retain possession of the goods in question and take reasonable care of them.
H.12 If you cancel the Contract you shall be under a duty to restore the goods to us as provided for in the following Condition and until this takes place you must retain possession of the goods and take reasonable care of them.
H.13 If you cancel the Contract you shall be under a duty to restore the goods to us and until this takes place you must retain possession of the goods and take reasonable care of them.
H.14 Your duty under condition H.12 shall cease if:
(a) you deliver the goods in question to us (either at your premises or elsewhere); or
(b) you send the goods at your own expense to us.
Except that if you send the goods to us under (b) you shall be under a duty to take reasonable care to see that the goods are received by us and not damaged in transit.
H.15 If we do not receive the goods from you in the circumstances provided for in Condition H.14 you must make the goods available for us to collect at your premises after we have asked you to do so in writing either before or at the time the goods are collected.
H.16 If we have asked you in writing as provided for in Condition H.15 to make the goods available for us to collect at your premises within 21 days (or within 6 months if you have no other lawful grounds to reject the goods) of the day notice of cancellation was given, and you unreasonably refuse or unreasonably fail to comply with it, your duty to retain possession and take reasonable care of the goods shall continue until you deliver or send the goods to us in the circumstances mentioned in Condition H.14.
H.17 Your duty under condition H.12 shall cease if we have not asked you in writing to make the goods available to us at your premises within the 21 day or 6 month period (as the case may be) that is referred to in Condition H.16. Calculation of Time Periods
H.18 For the purposes of this Section H all time periods that are expressed to be after a given date shall be counted from (and including) the day following that date.
H.19 The cancellation rights provided for in this Section H are in addition to any other cancellation rights you may have in law.
Exception to the Right To Cancel
H.20 You agree that (for the purposes of regulation 13(1)(a) of the Consumer Protection (Distance Selling) Regulations 2000) you will not have the right to cancel a Contract by giving notice of cancellation under this Section H if we have begun to perform our services during the cancellation period.